Your Preference Form: What to Tell the Crew
Complete your Croatia yacht charter preference form with confidence. Learn what to tell the crew about meals, allergies, activities and more.
Your Croatia yacht charter should reflect how you and your guests enjoy spending time together. The yacht charter preference form helps the crew prepare for your dining preferences, daily routines, activities, and special occasions before you arrive. Your CKIM charter broker can help coordinate these details and clarify special requests with the yacht’s representatives.
This checklist explains what to include, when to submit the form, and which questions to discuss before boarding.
What is a preference form?
A preference form is a questionnaire that asks your group what they would like the crew to know before your charter. The details help the yacht plan its service and provisioning. Crew roles differ between yachts, and one person may handle several responsibilities.
- Chef or cook: plans meals and provisioning around stated tastes and confirmed dietary arrangements.
- Captain: reviews itinerary preferences, practical embarkation details and operational requests.
- Interior crew: considers service style, celebrations and guest routines.
- Deck crew: prepares available water toys and helps plan suitable activities.
Please gather each guest’s preferences before completing the form.
When should you complete the preference form?
Submit your Croatia yacht charter preference form by the deadline your charter broker provides for your particular yacht. Earlier notice is especially helpful for complex diets, special beverage requests, celebrations, and equipment needs. If a preference changes after submission, contact your broker promptly.
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What should you tell the crew about food and drinks?
Use your Croatia yacht charter preference form to record each guest’s favorite foods, dislikes, dietary restrictions, preferred breakfasts, snacks, coffee, and beverages. Include preferred meal times and any meals you expect to enjoy ashore, so the chef can plan provisioning accordingly.
Be specific about wines, spirits and nonalcoholic drinks, including brands where important. Unusual products may require advance notice and may not be available locally. On plus-expenses charters, provisioning is generally charged through the Advance Provisioning Allowance (APA). Read our explanation of Croatia yacht charter costs and confirm the arrangements for your yacht.
How should you communicate allergies, medical considerations and children’s needs?
List food allergies separately from dislikes. Identify the allergen, describe the relevant reaction and explain which precautions you need to discuss with the yacht’s crew. Speak privately with your broker about serious allergies before committing to a yacht, so the crew can explain what precautions are feasible. No galley can be assumed to be allergen-free.
Discuss mobility or other accessibility needs early, including boarding the yacht or tender. For children, share ages, eating preferences, swimming ability and relevant activity needs. Provide only the health information needed for planning through your broker’s approved secure process. Passport and guest-manifest information may be collected separately.
How do you describe your pace, privacy and activities?
Describe your ideal day: when you like breakfast, whether you prefer relaxed mornings or active excursions, how much interaction you enjoy with the crew and whether you prefer casual or more formal dinners.
Explain your preferences for lively ports, quieter anchorages, shore visits, water sports and special occasions. State which activities matter most and where you can be flexible. Equipment depends on the yacht’s inventory; itinerary decisions also depend on weather, sea conditions and berth availability. For official Croatian weather information, see the Croatian Meteorological and Hydrological Service. Your captain makes operational decisions.
Croatia yacht charter preference form checklist
| Section | What to share | Who may use it |
|---|---|---|
| Travel plans | Arrival and departure arrangements, transfer needs | Broker and captain |
| Guest information | Guest names and relevant group details; submit identification separately if requested | Broker and captain |
| Allergies and health | Allergens, essential precautions and accessibility needs | Relevant crew, as appropriate |
| Food and dining | Dietary preferences, dislikes, meal times, snacks and meals ashore | Chef or cook |
| Beverages | Favorite drinks, brands and specialty requests | Interior crew and chef |
| Daily pace and privacy | Typical schedule, service preferences and preferred atmosphere | Captain and interior crew |
| Activities | Water sports, shore interests and equipment priorities | Captain and deck crew |
| Celebrations | Birthdays, anniversaries and other occasions with dates | Relevant crew |
Common preference form mistakes to avoid
- Listing a serious allergy as a simple food dislike.
- Leaving out one or more guests’ preferences, especially children’s needs.
- Requesting specialty drinks or equipment too close to embarkation.
- Assuming every water toy, meal arrangement or destination stop is included or available.
- Sending passport or medical information through an unapproved channel.
- Failing to mention planned meals ashore or special celebrations.
Questions to ask your charter broker
- What is the deadline for this yacht’s preference form?
- Can the chef accommodate the dietary requirements we have described?
- Which water toys and activities are included, and are any extras charged separately?
- How will specialty beverages and provisioning be charged?
- Can we update our preferences after submission?
- How will boarding and tender transfers work for guests with limited mobility?
- How should we securely submit guest identification and other sensitive details?
How CKIM helps coordinate your preferences
Your CKIM charter broker helps you gather the right information, communicate special requests to the yacht’s representatives and clarify what the crew can reasonably arrange. Every charter is different: the yacht, crew, storage, inventory and local conditions shape what is possible. If you are still comparing yachts, explore luxury yacht charter options in Croatia and our family charter advice.
Croatia yacht charter preference form FAQs
Tell your broker as soon as your plans change. The crew may be able to adjust arrangements, subject to timing, availability and the nature of the request.
Yes. The crew needs your completed preference form to provision the yacht with your preferred foods, drinks, and other requested items and to prepare for your group’s needs before boarding.
No. Gratuity arrangements are separate from the preference form; ask your broker for guidance on your charter.
Not necessarily. Guest preference information and identification or manifest details may be collected through different forms and secure processes.
Ready to prepare your preference form?
CKIM will send you a link to the preference form for you and your group to complete. Some yachts have their own preference forms. If a yacht prefers you to use its form, CKIM will send it to you instead. Please gather input from everyone in your group so the crew can prepare for each guest’s preferences.
Follow three simple steps: confirm the deadline with your broker, collect preferences from everyone in your group, and review the checklist before submitting the information through the approved process.
Still choosing your yacht? Send a charter inquiry. CKIM can help identify yachts that fit your group’s priorities.
Charter terms like VAT, APA, bareboat, tender, or gulet explained in plain English in our charter terms glossary.
Curious about which yachts are available for your next journey? Let our team guide you or dive in and discover the options for yourself.
